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Share Transfer Instruments (Bulk Mode)
1.
Q:
What is the service "Uploading Stamping Applications in Bulk" about?
A:
"Uploading Stamping Applications in Bulk" facilitates you to submit stamping application for multiple share transactions at a time. You can prepare stamping request data file off-line and upload the data file in e-Stamping application.
2.
Q:
What are the benefits of using "Uploading Stamping Applications in Bulk"?
A:
The benefits are:-
| (1) | Service available anytime and anywhere; |
| (2) | Only one stamp duty payment is required for up to 5,000 instruments; |
| (3) | Flexible payment methods available:- - Online – Credit cards or PPS or FPS; and - Offline – All the existing tax payment methods; |
| (4) | Stamp certificate control list available instantly after online payment; |
| (5) | Saving of time and cost; and |
| (6) | Removal of the risk of losing or damaging the original instruments. |
3.
Q:
How many instruments can be submitted for stamping in each stamping application in bulk?
A:
Each time you can submit one data file containing details for up to 5,000 instruments. For a transaction with Bought Note, Sold Note and Instrument of Transfer, it is counted as 3 instruments.
4.
Q:
What will happen if the upload data file contains records for more than 5,000 instruments?
A:
The stamping application cannot be proceeded. You have to break down the file into separate files with each file contains records for not more than 5,000 instruments.
5.
Q:
What type of share transfer documents can be submitted for stamping in bulk?
A:
"Uploading Stamping Applications in Bulk" service is applicable to:-
| (1) | Sale and purchase of listed shares; |
| (2) | Transfer of listed shares; |
| (3) | Transfer of listed shares for appointment of nominee or change of nominee; |
| (4) | Sale and purchase of unlisted shares; and |
| (5) | Transfer of unlisted shares. |
6.
Q:
If I have different types of share transactions, for example I have sale and purchase of listed shares and transfer of listed shares, can I submit one stamping application by including all transactions in one data file?
A:
No, all transactions in one data file should be of the same type of share transfer. You have to submit separate applications for different type of share transactions.
7.
Q:
Can I submit stamping application for duplicate instruments in bulk mode?
8.
Q:
If my share transactions bear different execution dates, how can I submit the stamping application?
A:
Transactions in one data file shall all bear the same execution date. You should submit separate applications for transactions with different execution dates.
9.
Q:
If some of my share transactions are executed in Hong Kong and some are executed outside Hong Kong, how can I submit the stamping application?
A:
Transactions in one data file shall all be executed in Hong Kong or all be executed outside Hong Kong. You should submit two separate applications.
10.
Q:
How can I prepare the upload file for submission?
A:
You can prepare the upload file by either one of the following two methods:-
| (1) | Input the stamping data into the readily available Upload Data Preparation Template and then convert it to an XML file; or |
| (2) | If the stamping data is recorded in your own database, you can follow the Data Specification to extract data from the database and create the required XML file yourself. |
| Please click User Guide for details. | |
11.
Q:
What is the maximum file size of the file to be uploaded?
A:
The maximum file size of the upload file is 2.5MB. If the file size of the XML file exceeds 2.5MB, you should zip the XML file by “Deflate” compression method and upload the zipped file.
12.
Q:
How can I upload stamping applications in bulk?
A:
| (1) | Log-on to e-Stamping service through IRD website (www.ird.gov.hk). |
| (2) | Select the relevant applications under "Uploading Stamping Applications in Bulk" in the menu page. |
| (3) | Enter details for the stamping application and upload the XML/ZIP file. Information will be displayed to show whether the uploading is in progress or is completed. |
13.
Q:
What should I do if error(s) is/are found in the upload file?
A:
You should exit the application, rectify all the errors and then submit the application again.
14.
Q:
Do I need to make stamp duty payment separately for each of the instruments in the data file?
A:
No, all instruments successfully uploaded in the same data file will be treated as a single application and only one payment is required.
15.
Q:
How can I get certificate of stamping after making payment?
A:
If online payment mode is chosen, stamp certificate control list will be provided immediately after effecting payment electronically. If offline payment mode is chosen, you can download the stamp certificate control list within two working days after payment is received by the Inland Revenue Department.
16.
Q:
Apart from the stamp certificate control list, can I download stamp certificate for each of the share transfer instrument?
A:
Yes, you can download the stamp certificate by using the "Stamp Certificate - Print" service.